Sourcing
What is sourcing only?
​Sourcing only is the perfect solution for planners of groups, incentives, and corporate travel, offering personalized research and tailored recommendations—without the need for full-service planning or added costs. It’s a cost-effective way to leverage our expertise, industry connections, and insider knowledge, all while maintaining control over your logistics and program planning. We’ll handle the contract negotiations, securing the best rates, exclusive perks, and group benefits, so you get maximum value for your budget, with the flexibility to manage your program as you see fit.
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Why choose sourcing only?
​The true advantage of working with us for hotel or cruise sourcing is our ability to secure better rates and exclusive perks that you won’t find on your own—without any extra service fees. We’re paid directly by the hotel or cruise line, so you only pay the negotiated contract rates. It’s the smart, cost-effective way to enhance your travel experience while saving both time and money!
Location Research
Let us handle the research in one or multiple locations to help you find the perfect venue for your event, meeting, or trip, tailored to your specific needs. We provide customized recommendations to ensure the ideal hotel or cruise ship that aligns with your needs.​
Shortlist
After carefully reviewing all the available options, it’s time to narrow down your top choices. We’ll help you evaluate each option based on your priorities, such as location, amenities, budget, and overall fit for your program, ensuring you’re left with the best possible selections to move forward with.
Request for Proposal (RFP)
Using our advanced RFP tool, we can input your specific requirements, preferences, and budget to generate a curated list of hotels that could be a good fit for your program.
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Negotiation
Once we’ve narrowed down your top choices, we’ll reach out to each hotel to negotiate their best possible offer, ensuring you get the most competitive rates and added perks. We’ll then present you with the updated proposals, including all relevant details—pricing, amenities, and any special incentives—so you have everything you need to make an informed and confident decision.
Proposal & Costs
Once we receive bids from our RFPs, we'll present the pricing in a transparent, clear, and organized format—allowing you to quickly compare options and make informed decisions without the complexity.
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Contracting
Once the final location is selected, we’ll work closely with you and the hotel to finalize all the details of the contract. We’ll ensure that every aspect is clearly defined and aligned with your needs, handling negotiations and terms to ensure a smooth, hassle-free agreement between you and the venue.