Full Service Planning
What is Full Service Planning?
We’re here to assist with every detail of your event, from A to Z. This includes everything from selecting the perfect hotel or cruise, negotiating contracts, and coordinating accommodations, to comprehensive program planning. We’ll work closely with you to ensure every element is tailored to your needs, whether it’s arranging transportation, curating activities, or managing all the logistics to ensure a seamless experience for your attendees. With our full-service support, you can trust that every aspect of your event will be handled with care and precision.
​
Why use Full Service Planning?
Whether you're swamped with responsibilities or feeling overwhelmed by the complexities of event planning, we’re here to guide you every step of the way. If you need a helping hand or expert advice, we’ll provide the support you need to navigate the process with ease. From the big picture to the smallest details, trust us to manage the logistics and handle the nitty-gritty.
Contracting
From the initial stages of location selection to the final decision, we’ll work closely with you and the hotel or cruise line to finalize all contract details. We’ll make sure every aspect is clearly defined and aligned with your needs, handling negotiations and terms to ensure a seamless, hassle-free agreement between you and the venue.
​
​
Airfare Support
Leverage the expertise of our air travel specialists to handle all of your attendees' flight bookings. They’ll take care of finding the best routes and managing any special requests, ensuring a smooth and stress-free travel experience for everyone.
Website & Registration
We’ll collaborate with you to bring your vision to life by designing a custom event website featuring location highlights, a detailed trip agenda, FAQs, and more to keep attendees well-informed. Additionally, we’ll create a user-friendly registration site where guests can easily register for the event and select their travel and accommodation preferences, simplifying the process for everyone.
Event Marketing
Partner with us to create personalized event marketing materials that enhance the attendee experience—from RSVPs and trip details to updates and any other custom content you need. We’ll also design a customizable trip app, giving attendees easy access to event information, the agenda, and real-time notifications throughout the trip.
Event Operations & Logistics
We’re your one-stop solution for everything you need to create a flawless event. From managing supplier communications and negotiations to handling venue details, transportation, food and beverage, AV, activities, tours, and more, we ensure you receive the highest level of service while delivering a seamless and unforgettable experience.​
Onsite Support
We are an extension of your team, providing on-the-ground support to ensure every aspect of your event runs seamlessly. We will be onsite to oversee the logistics, manage any last-minute details, and handle any challenges that arise, allowing you to focus on the big picture. With our expertise and hands-on approach, we’ll ensure a flawless execution and an exceptional experience for both you and your attendees.